Japan has consistently attracted Indian tourists owing to its mixture of traditional culture, modern metropolitan cities, seasonal highlights, and unique travel experiences. An important part of making preparations for an Indian traveler planning a trip is understanding the current visa issuance procedure.
Changes in VFS Global applications in 2026 led to the fact that the applicants need to be aware of the recent regulations before applying.
The expanded scope of VFS Global in Japan visa applications
In India, VFS Global has been processing Japan visa applications at many locations. For instance, in Mumbai, the Japanese consulate stopped accepting visa applications directly from September 20, 2026, and VFS global has been in charge of processing applications.
VFS Global Japan visa application portal now includes the latest information relevant to applicants, including changes from October, 19, 2026.
This means that applicants now have to check the specific VFS channel that could be used in their area rather than assuming that applications may be submitted directly at the Japanese embassy.
According to the available details on the VFS Japan application, the appointment scheduling forms the basis for visa application submission. The applicants are required to submit the short-term visa application at least 89 days prior to the travel date.
This means that planning in advance is of great help during busy travel season when appointments can be difficult to obtain.
eVisa for Indians going to Japan
Furthermore, the applicants in India can use the eVisa option in Japan since April 1, 2024. It is important to mention that an applicant from India can submit their Japan eVisa application at any Japan Visa Application Centre operated by VFS Global for their eligible single-entry short-term trip.
Before they start the application process, applicants should check whether their trip is eVisa-eligible or requires a different kind of visa.
What documents should applicants prepare?
There is a variety of documents depending upon the visa type and personal background of the applicant. The applicant should, therefore, carefully analyze the list of requirements before attending the appointment.
Applicants’ common requirements include:
- Valid passport
- Completed and signed application form
- Photo
- Travel itinerary
- Accommodation details
- Financial proof
- Employment document or business papers if needed
- Documents related to employment or business where relevant
- Supplementary documents pertinent to the travel objective.
Insufficient or contradictory documentation may result in delays or demands for extra details.
The VFS Is Not responsible for the Visa Approval
It is essential to understand the role of the application centre. VFS Global is involved in the application process primarily to help in processing and administration, but the approval of a visa is done by the Japanese Diplomatic Authorities.
Therefore, it is necessary for applicants to distinguish the functions of VFS from visa assessment done by the Japanese authorities.
How Indian Travellers Can Prepare?
People interested in obtaining a visa to visit Japan should start by determining their type of visa and consulting the VFS regulations that are relevant to their location.
Hence the following must be checked:
- Appointment requirement
- Which application centre services your area
- Updated document list
- Current fees for visa and services
- Processing time
If eVisa is applicable for the travel, No reliance should be placed on old lists or social media as the process may change.
In India, the Japan visa application process is taking shape by the actions of VFS Global and it is necessary for candidates to check whether the latest information is available before making travel arrangements.
For Indians intending to visit Japan, getting documents ready ahead of time and adhering to the latest VFS guidelines can facilitate a more seamless application process. Crucially, consistently confirm the most recent requirements prior to submitting your application, since procedures and fees may alter.